Privacy Policy

Effective Date: July 2026

Matrix HRMS ("we", "our", or "us") respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our HRMS software and related services.

1. Information We Collect

We may collect the following information:

• Name
• Company Name
• Email Address
• Phone Number
• Business Address
• Employee Information (provided by client organizations)
• Attendance & Payroll Data
• Browser and Device Information
• IP Address
• Cookies and Usage Data

2. How We Use Your Information

Your information may be used to:

• Provide HRMS services.
• Schedule product demonstrations.
• Respond to inquiries.
• Create customer accounts.
• Process payroll and attendance data.
• Improve our software and services.
• Send product updates and important notifications.
• Provide customer support.
• Comply with legal and statutory requirements.

3. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, disclosure, alteration, or destruction. Data is stored using secure infrastructure with industry-standard security practices.

4. Data Sharing

We do not sell, rent, or trade your personal information to third parties. Information may only be shared:

• When required by law.
• With trusted service providers assisting in service delivery.
• With your explicit consent.

5. Cookies

Our website may use cookies to improve user experience, analyze website traffic, and enhance functionality.

6. Third-Party Services

Our website may integrate with third-party services such as payment gateways, analytics providers, cloud hosting providers, or communication platforms. These providers have their own privacy policies.

7. Your Rights

You have the right to:

• Access your personal information.
• Request correction of inaccurate information.
• Request deletion of your data where legally applicable.
• Withdraw consent where applicable.

8. Data Retention

We retain personal information only as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements.

9. Children's Privacy

Our services are intended for businesses and organizations. We do not knowingly collect personal information from children under 18 years of age.

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

11. Contact Us

If you have any questions regarding this Privacy Policy, please contact us:

Matrix HRMS
Website: https://matrixhrms.com
Email: contactmatrixhrms@gmail.com
Phone: +91 93199 48020